**TRAVEL SPECIALIST IN EVENT OPERATIONS DEPARTMENT**
MUST HAVE PROFICIENT EXPERIENCE WITH USING GDS and AMADEUS IN OFFICE (WORK IS NOT REMOTE) IMMEDIATE HIRE  PERMANENT FULL-TIME
PAY RANGE $26hr- $28hr Position Summary:This position is responsible for coordinating all company event and non-event travel. This position coordinates all aspects of travel arrangements, including flights, rental car, hotels, car services, etc. using the Company’s in-house GDS tool, Amadeus, and Concur travel booking platform. This position has significant fiduciary responsibility and follows specific company standards and guidelines in making travel decisions and arrangements in the most efficient and economical manner. Essential Functions:Provides travel arrangements for events and/or non-event travel requests within company guidelines and standards for excellent customer service.

• Researches travel options using the Amadeus GDS, Concur Travel or other appropriate online resources, including flights, hotels, conference/meeting rooms, rental cars, chauffeured cars (limos, SUVs, town cars) or other needs as requested.
• Completes end-to-end reservation process, including choice of options, travel approval, ticketing, payment and appropriate financial coding.
• Provides support to users of Concur Travel and ensures each Company traveler is enabled to complete online travel requests wherever possible.
• Provides appropriate travel arrangements for Event travel needs for all attending travelers and maintains all Event travel information in the in-house Event tool.
• Project manages Arrivals and Departures event group lists.
• Provides appropriate travel arrangements for non-event travel needs, including, flights, hotels, conference or meeting room arrangements, rental cars or chauffeured cars (limos, SUVs, town cars), or other needs as requested and approved.
• Makes any adjustments required to already-made travel plans where such adjustments are needed for foreseen or unforeseen circumstances.
• Prepares and distributes itineraries to requestor of travel and follows up with each individual to verify that they received it and that they do not have any questions or concerns.
• Monitors weather and news for any circumstances that may cause airport delays and assist travelers with operational disruptions.
• Reconciles monthly charges incurred for hotels, rental cars, car service and other travel related services.
• Prepares invoices for flight or mileage reimbursements and ensures these are processed with the internal Finance team.
• Maintains and continuously updates contact and other travel relevant information on file for athletes and staff.
• Maintains detailed records of each expense charged to Company credit cards and assists Accounting with reconciliation of travel card charges.
• Assist Operations Team with local events as necessary.
• Remains on stand-by status to make travel arrangements as necessary for unforeseen circumstances.

Minimum Qualifications:1. High school diploma or GED, college degree preferred.2. Minimum of 3 years of detailed, busy customer service experience, preferably from an airline or Corporate Travel Management environment.3. 3 years significant travel scheduling experience required. Ideally, scheduling travel for large corporation or significant event scheduling experience.4. Documented experience using the GDS Amadeus system, Concur Travel booking platform and other travel booking technologies.5. Superior knowledge of travel industry such as flights, trains, rental cars, limousine services, hotel and conference accommodations.6. Ability to plan, to organize, and effectively arrange for travel of large numbers of individuals and multiple events simultaneously.7. Very Customer-service driven.8. Ability to establish and maintain effective internal and external working relationships9. Ability to communicate effectively, orally and in writing with individuals in all levels of the organization.10. Ability to meet tight deadlines in a dynamic and fast-paced environment.11. Ability to maintain discretion and confidential information.12. Excellent organizational skills.13. Excellent attention to detail.14. Intermediate skills with Microsoft Excel, Basic level skills with Microsoft Word, and Outlook and ability to learn other basic computer programs.15. Ability to work nights, weekends, and holidays as required to meet.16. Provide on call emergency Travel assistance. Physical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Requires close vision and the ability to adjust focus. Additionally the ability to distinguish letters, numbers and symbols is vital.2. Frequently required to sit for long periods of time, talk, stand, walk and hear.3. Must have the ability to use hands and fingers to operate, handle, or feel objects, tools, or controls.4. Occasionally lift and/or move up to 20 pounds. Work Conditions:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderately quiet, but may be noisy when performing work at events. The work environment is indoors.Work hours will typically take place Monday through Friday, but candidate will be required to work Saturday evenings when assigned to events. Important Notices:* This job description is not an exclusive or exhaustive list of all job functions that an Employee in this position may be asked to perform from time to time. Duties and responsibilities can be changed, expanded, reduced, or delegated by Management to meet the business needs of the property.* Employee is required to sign this document in the space provided below, acknowledging receipt and comprehension of this job description. Work Remotely

• No

Job Type: Full-timeSchedule:

• 8 hour shift
• Holidays
• Monday to Friday
• On call
• Weekends as needed

Ability to commute/relocate:

• Las Vegas, NV: Reliably commute or planning to relocate before starting work (Required)

Must be able to answer the following question(s): How many years of scheduling flights, hotels, cars, etc. in the Corporate Travel Industry at a Travel Agency do you have? How many years of recent GDS and Amadeus experience do you have? Will you be able to reliably commute or relocate to Las Vegas, NV for this job?
#vegas