BILINGUAL PAYROLL ADMIN / PRODUCTION SCHEDULE MAINT
TEMP TO HIRE
$20HR
            Payroll Admin Duties:

1. Print Timecards – Wednesdays
2. Process PTO Forms
3. Process reimbursements 
4. Review Timecards turned in (check off RWO’s completeness) 
5. Code and Verify Timecards
6. Update production schedules
7. Forward Material Variances to Miriam 
8. Labor Variances to Chip for Approval
9. Scan to Payroll – Mondays (early Pays) & Thursdays (regular payroll) 
10. Combine checks with new & old timecard and distribute to Super’s mailboxes at end of day Thursdays
11. Receive, review, direct RWO’s to Customer Service admin for billing
12. Close production schedules weekly by end of day Monday
13. Enter contracts and Estimates in Sage 
14. Add Paint Start and Completion dates in Sage from Production Schedules
15. Add Drywall Completion dates in Sage from Production Schedules
16. Add new jobs to production schedules 
17. Job Costing - Enter contracts and Estimates in Sage 
    1. Accounts Receivable
       1. Order pre-liens

BACKUP DUTIESCUSTOMER SERVICE ADMINNV SF STOCKSNV SF ACCOUNTS RECEIVABLENV SF ACCOUNTS PAYABLE Customer Service Admin Duties:

1. Schedule repairmen daily in Sage SM module, provide printout to Customer Svc Manager
2. Track CS visits – Coordinate with CSM and Builder
3. Collect and process PO’s
4. Maintain open/closed database (upload RWO’s to Service Management in Sage)
5. Request POs from builders weekly/daily as needed
6. Find Colors for scheduled houses
7. Request POs for any future repairs
8. SFO – Coming in May
9. Repairs / AR
   1. Bill completed repairs through Service Management, File
10. Provide list to Chip weekly of outstanding RWO’s missing PO’s

 Paint Stocks:

1. Paint stocks – will calls, customer service
2. Research and distribute paint colors to supers
3. Enter paint orders into job costing to track budgets. Follow up on order requests that go over budget
4. Update Paint Order Log

 SF Accounts Receivable:

1. Enter Quick bills in Sage for AZ and NV SF production billing (as directed by Amy)

 SF Accounts Payable:

1. Verify pricing
2. Verify quantities
3. Code
4. Data entry
5. Notify Amanda/Lou of any quantity & price discrepancies
6. Statement reconciliation

#vegas